Section 208 of the E-Government Act of 2002 establishes government-wide requirements for conducting, reviewing and publishing Privacy Impact Assessments (PIA), DD Form 2930. The PIA directs agencies to conduct reviews regarding the security of privacy data when creating or purchasing new information technology (IT) systems or when initiating new electronic collections of information in identifiable form. A PIA addresses privacy factors for all new or significantly altered IT systems or projects that collect, maintain or disseminate personal information from members of the public and Department of the Army military, civilian, or contractor personnel. PIAs are conducted and maintained for systems that meet that criteria.
The Department of Defense (DoD) Chief Information Officer in DoD Instruction 5400.16, directed that PIAs be performed on systems that contain Personal Identifiable Information (PII) on Federal personnel, DoD contractors and, in some cases, Foreign Nationals The PIA helps ensure that individuals' PII in electronic form is collected only when necessary, and that the supporting IT experts protect and preserve the privacy of the personnel in a manner that maximizes the protection of privacy and security while ensuring continuity of service to American citizens. National Security Systems (NSS) must protect the PII they collect, but are not required to submit a PIA.
The Department of the Army has PIAs on file and available for public viewing upon request. Please contact the Army's Deputy Chief of Staff G-6, Privacy Impact Assessment Team via email at cio-g6.pia.inbox@mail.mil for more information on PIAs, or refer to the following links:
Policy and Instructions
- Department of Justice Overview of the Privacy Act of 1974
- Section 208 of the E-Government Act of 2002
- DoD Instruction 5400.11, DoD Privacy and Civil Liberties Program, January 29, 2019 (PDF)
- DoD Instruction 5400.16, DoD Privacy Impact Assessment (PIA) Guidance, dated August 11, 2017 (PDF)
- Army Regulation 25-22, The Army Privacy Program, dated December 22, 2016 (PDF) (Under Revision)
- Army Regulation 25-1, Army Information Technology, July 15, 2019 (PDF) (Under Revision)
- Department of the Army Pamphlet 25-1-1, Army Information Technology Implementation Instructions, July 15, 2019 (PDF) (Under Revision)
- Department of Defense Memorandum, Subject: Requirement to Update New Privacy-Related System Data, Jul 17, 2020
Forms
- Department of Defense Form 2930, Privacy Impact Assessment, dated 1 June 2017 (PDF)
- DA Form 7796, Automated Information Systems Questionnaire, dated May 2020 (PDF)
- SORN Templates
- Social Security Number Justification Guidance
Amplifying Guidance
- PIA Process Tactics, Techniques and Processes (TTP) (In development)
- PIA Confidentiality Impact Level Spreadsheet (In development)
- Role based color coded PIA (In development)
- PIA Process Swim lanes (In development)
Links to Additional Information
- Defense Privacy, Civil Liberties, and Transparency Division
- Department of the Army Freedom of Information Act Office
- Prepare a New System of Records Notice (SORN)
- Social Security Number Use Justification Guidance
- Report a Breach (CAC log-in)
- Identifying and Safeguarding PII training and certificate (CAC log-in)
PIA Points of Contact
Army CIO-G6 PIA Inbox cio-g6.pia.inbox@mail.mil
Fiscal Year 2020 Assessments
- FY 2020 PIA NETCOM Army Enterprise Sharepoint NIPRNET [PDF]
- FY 2020 PIA NETCOM Army Enterprise Sharepoint SIPRNET [PDF]
- FY 2020 PIA OAA Army Pandemic Accountability Reporting Tool [PDF]
- FY 2020 PIA OAA Freedom of Information and Privacy Acts Case Tracking System [PDF]
- FY 2020 PIA OAA Privacy Act Tracking System [PDF]
- FY 2020 PIA PEO-C3T Manpower Information Reporting And Retrieval System [PDF]
- FY 2020 PIA PEO-C3T MILSUITE [PDF]
- FY 2020 PIA PEO-CS CS Manpower Information Reporting And Retrieval System [PDF]
- FY 2020 PIA PEO-EIS Army Vantage NIPR [PDF]
- FY 2020 PIA PEO-EIS Army Vantage SIPR [PDF]
- FY 2020 PIA Picatinny Arsenal Unclassified Installation Campus Area Network [PDF]
- FY 2020 PIA Redstone Arsenal Unclassified Installation Campus Area Network [PDF]
- FY 2020 PIA Rock Island Arsenal Unclassified Installation Campus Area Network [PDF]
- FY 2020 PIA Army AAMCOM Voluntary Leave Transfer Program [PDF]
- FY 2020 PIA Army AMCOM Central Dosimetry Radiation Repository [PDF]
- FY 2020 PIA Army CECOM Functional Support Agreement Tracker [PDF]
- FY 2020 PIA Army CIO Information Assurance Virtual Training Classroom [PDF]
- FY 2020 PIA Army Corps of Engineers ENGLink [PDF]
- FY 2020 PIA Army Corps of Engineers Facility and Equipment Maintenance System [PDF]
- FY 2020 PIA Army IMCOM Computer Aided Dispatch [PDF]
- FY 2020 PIA Army Materiel Command Army Food Management Information System [PDF]
- FY 2020 PIA Army Medical Research and Materiel Command Local Area Network [PDF]
- FY 2020 PIA Army Research Institute of Environmental Medicine Research Enclave Standalone Network [PDF]
- FY 2020 PIA Army TACOM G8 Financial Information System [PDF]
- FY 2020 PIA Army TACOM Web Based Total Employee Development System [PDF]
- FY 2020 PIA Army TRADOC Army Career Tracker [PDF]
- FY 2020 PIA Army TRADOC Army Training Information Architecture Legacy Applications [PDF]
- FY 2020 PIA ATEC Cold Regions Test Center Campus Area Network [PDF]
- FY 2020 PIA CID Provost Marshal General Resource Management Online Office [PDF]
- FY 2020 PIA Corpus Christi Army Depot Access Control System [PDF]
- FY 2020 PIA DCSOPS Alert Notification System [PDF]
- FY 2020 PIA DCSOPS Mobilization Common Operating Picture [PDF]
- FY 2020 PIA DCSOPS Mobilization Common Operating Picture-Unclassified [PDF]
- FY 2020 PIA DCSPER Automated Orders and Resource_System [PDF]
- FY 2020 PIA DCSPER Department of the Army Photograph Management Information System [PDF]
- FY 2020 PIA DCSPER Drug and Alcohol Management Information System [PDF]
- FY 2020 PIA DCSPER Hometown Recruiter Assistance Program [PDF]
- FY 2020 PIA DCSPER KEYSTONE Retention System Client Server [PDF]
- FY 2020 PIA DCSPER Military Occupational Specialty Codes [PDF]
- FY 2020 PIA DCSPER Personal Effects Tracking System [PDF]
- FY 2020 PIA DCSPER Reserve Database Maintenance System[PDF]
- FY 2020 PIA DCSPER Reserve Database Maintenance System Interface Control System [PDF]
- FY 2020 PIA DCSPER Reserve Recruiting System [PDF]
- FY 2020 PIA DCSPER Reserve Screening Data Quality System [PDF]
- FY 2020 PIA DCSPER Reserve Statistics and Accounting System RCCPS [PDF]
- FY 2020 PIA DCSPER Retirement Points Accounting System [PDF]
- FY 2020 PIA DCSPER Soldier For Life Transition Assistance Program XXI [PDF]
- FY 2020 PIA DCSPER Soldier Management System Webified Suite of Systems [PDF]
- FY 2020 PIA DCSPER Total Army Personnel Data Base Active Enlisted [PDF]
- FY 2020 PIA DCSPER Total Army Personnel Data Base Reserve [PDF]
- FY 2020 PIA DCSPER Troop Program Unit Management Subsystem. [PDF]
- FY 2020 PIA Dugway Proving Ground Unclassified Installation Campus Area Network [PDF]
- FY 2020 PIA Fort Bragg Unclassified Installation Campus Area Network [PDF]
- FY 2020 PIA Fort Eustis Unclassified Installation Campus Area Network [PDF]
- FY 2020 PIA Fort Hood Secure Law Enforcement Network [PDF]
- FY 2020 PIA Fort Huachuca Classified Installation Campus Area Network [PDF]
- FY 2020 PIA Fort Leavenworth Unclassified Installation Campus Area Network [PDF]
- FY 2020 PIA IMCOM Enterprise Suite of Family and MWR Marketing Capabilities [PDF]
- FY 2020 PIA IMCOM FoodTrak.pdf [PDF]
- FY 2020 PIA IMCOM Survivor Outreach Service System [PDF]
- FY 2020 PIA National Guard_Bureau Interactive Personnel Electrontic Records Management System Store and Forward iPERMS [PDF]
- FY 2020 PIA NETCOM Army Directory and Identity Synchronization Service NIPRNET [PDF]
- FY 2020 PIA NETCOM Army Directory and Identity Synchronization Service SIPRNET [PDF]
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